Katarina Stamenković
Content marketing manager
Katarina Stamenković
Dec 03, 2023At Quoleady, we have provided dozens of B2B copywriting services, helping our clients generate leads and increase revenue. In this article, we’ll share actionable tips that you can implement to improve your copy.
Here’s what you’ll learn below:
B2B SaaS copywriting is writing with the purpose of inspiring a reader to take action, such as buying a SaaS subscription or signing up for a free trial. B2B writing targets a team of professionals and focuses on how the whole company benefits from a SaaS product, not just an individual.
It can be email marketing, pricing page or landing page copy, but here we’ll focus on B2B SaaS copywriting for blogs.
Let’s see what the numbers say:
Blog posts can generate excellent content marketing results for software companies, making potential customers feel more positive about your company and generating leads while saving you money in the long run.
Before deciding what to write about, you must understand your target audience or buying persona. Ask yourself:
Here are a few suggestions to help you understand your target audience better:
Before conducting keyword research for your SaaS content marketing strategy, you should understand how to choose the right keywords. Your ideal keyword should have:
We suggest you target high-intent keywords that are most likely to bring you results. You need a keyword research tool such as Ahrefs or SEMRush to find them and a list of your competitors.
Let’s say you are building a team chat app. Here are the types of high-intent keywords you should look for:
High-intent keyword type | Example |
---|---|
Tool/software/app/platform etc. keywords | Messaging apps |
Alternative/competitor keywords | Slack alternatives/ competitors |
Comparison keywords | Slack vs Teams |
Review keywords | Slack review |
How-to keywords | How to improve team communication |
Pricing keywords | Slack pricing |
For more ideas and in-depth explanations, check out our guide on SaaS keyword research. You can also educate yourself and get inspiration from the best SaaS content marketing blogs or consult a SaaS content strategist if you’re unsure which keywords to target.
An outline can help you stay on track and organize your ideas. Here’s how to create one:
While analyzing the top ten articles, see whether there’s something they are not covering or if you can provide a unique angle. People tend to repeat the same information, so identifying an information gap or bringing something new to the table can help you get ahead.
The purpose of every sentence in your copy is to get your reader to the next one. The first chance you have to hook the reader is your headline.
Statistics show that eight out of ten people read the headline copy, but only two out of ten read the rest. This tells us how important it is to craft a compelling headline. Get into your customer’s shoes, think about what they want to find when they search for a specific keyword and tailor the headline to that. Avoid clickbait and make sure you deliver on the promise.
Bonus tip: You can use Headline Analyzer and Title Generator to help you.
An introduction is another place to hook the reader and convince them they’re at the right place where they’ll get what they came for. Here are some guidelines:
You can also use writing frameworks, such as:
Features describe what your product does, whereas benefits describe how it helps the reader. Readers don’t care about your business, they care about how your business can help them, whether it be reducing operational costs, increasing productivity, saving time or automating existing workflows.
Keep this in mind when listing all your product’s features. Ask yourself:
Here are some examples of how you can turn features into benefits:
❌ 30GB of storage for MP3s
✅ 1000 songs in your pocket
❌ 30-megapixel camera
✅ high-quality photos that look professional
❌ 16GB of RAM
✅ lightning-fast performance without lags
This is not to say to omit features altogether, but make sure they are clear to the reader and emphasize how they make their life easier to help them picture the outcome.
Wordy sentences add friction, which is the opposite of what you want. You want to provide a seamless experience and not lose readers because of wordy sentences.
Here are some examples of redundant words or phrases and how you can cut the wordiness:
Now let’s look at an example at the sentence level:
❌ To fully realize the benefits of recognition, it’s important to create the same culture in your workplace environment. This company culture makes sure employees feel recognized and boosts motivation.
✅ To fully realize the benefits of recognition, create a workplace culture that ensures employees feel recognized and motivated.
If you can express it with fewer words and more simply, do it. Also, avoid repeating ideas throughout the article. Every sentence counts – cut everything that doesn’t provide additional value.
Outbound links are important because they make your SaaS company a credible source both in the eyes of readers and Google. Support your claims with evidence and link to reputable sources such as Forbes, Inc, the Guardian etc.
Whenever you can, find statistics, but make sure they are up-to-date, which usually means no older than two years. Irrelevant and outdated stats make you less credible. Also, always link to the original source of the statistic instead of stat reviews.
Active voice is more direct and persuasive than passive voice – it puts power in the readers’ hands. Use passive sparingly and change to active whenever you can. You can use Grammarly or Hemingway app to help you detect passive sentences and change them.
Let’s look at some examples:
❌ The data analysis module can be used to track employee productivity.
✅ You can track employee productivity with the data analysis module.
❌ The onboarding process can be streamlined using the software.
✅ The software streamlines the onboarding process.
❌ The report can be accessed by the HR team.
✅ Your HR team can access the report.
Specific beats general any time – answer the how and the why. The tips you provide should be actionable and, whenever you can, you should provide examples to bring ideas to life. Imagine that kid asking a thousand whys and approach your SaaS content production with similar scrutiny.
Ask yourself:
Let’s see some examples:
❌ Our platform provides a comprehensive solution for managing your workforce.
❌ Our software provides valuable insights.
❌ Our platform offers a range of features.
These sentences are vague because they don’t answer the how and the why. We have to provide concrete examples and be more specific to provide value to the reader. Let’s see what this can look like:
✅ Our solution includes advanced forecasting and budgeting features so you can accurately project labor costs, resulting in a 15% reduction in labor expenses.
✅ Our workforce management software provides real-time data analytics, allowing you to identify areas for improvement and optimize your staffing levels.
✅ Our platform offers a range of features, such as time and attendance tracking, shift management and performance analytics.
Many SaaS companies get too formal or technical and confuse the readers. You confuse them – you lose them. Conversational language makes content easy to digest and more relatable, helping you establish a relationship with the reader.
Here’s how to write conversationally:
Here are some examples:
❌ One way to approach marketing during summer is by incorporating interactive summer games into your campaigns.
✅ Do you know what a fun way to market during summer is? Incorporating summer games in your campaigns.
❌ Influencer marketing is a strategy that involves working with individuals with a large following on social media platforms and using their endorsement to advertise your brand, products or services.
✅ Influencer marketing is when you team up with people with a large following on social media to promote your products or services.
Image source: CopywritingCourse
73% of people skim blog posts, which is why it’s crucial to make the posts easy to digest by making them skimmable.
Skimmable content includes:
If you can, design your images consistent with your branding, but in case you don’t have time to do that, here are some websites with free stock images you can use:
Image source: Ringblaze
Include calls-to-action (CTAs) throughout your article and in the conclusion to inspire action. However, don’t overstuff your article with CTAs. The point of copywriting is to sell or drive action, but if you only focus on talking about your product, you will only annoy and lose the reader. Stay humble and strike the right balance between promoting your product and providing value for the reader.
Here are powerful marketing tools you can use to help you create content.
Image source: G2
You can use Grammarly for:
However, don’t listen to its suggestions blindly, as it can make mistakes.
Image source: Surfer SEO
Surfer SEO is a fantastic content marketing tool that analyzes the top ranking results and, based on that information, offers suggestions for which keywords to include in your copy, how many words, headings, paragraphs and images.
You can also use it for keyword research, auditing etc., but we mainly use it to optimize content.
Image source: Hemingway App
Hemingway Editor analyzes your text and provides feedback on:
This analysis can help you identify areas where you can improve your writing and make it more direct, concise and easy to understand.
Image source: Writesonic
Writesonic is another helpful tool you can use to generate content ideas and product descriptions, paraphrase content and more. For example, you can use it to change the tone from formal to conversational.
Although not specifically for writing, this list wouldn’t be complete without Ahrefs, an SEO tool that helps you research keywords and competitors, analyze backlinks and track rankings. Your writing will be much better if you know what people are searching for and do proper research.
Its alternative is SEMRush, but we like Ahrefs because of its clear interface that makes it easy to focus on the key metrics.
Your content should be reader-centric, but you should optimize it to make Google happy and enable readers to see your content. Two main aspects include keywords and internal linking.
Apart from including the terms Surfer SEO suggests, you should also include the main or target keyword in your:
However, don’t stuff the keywords – we don’t want an over-optimized copy. You can use the WordPress Yoast SEO plugin to help you:
Your meta description should be up to 160 characters and appear green in WordPress, explaining briefly what your article is about and enticing the reader. SEO and title tags should be up to 70 characters.
Internal linking for your SaaS blog is important because it helps search engines understand what your website is about and see you as a topical authority, boosting rankings. It also creates a good user experience because it makes it easier for readers to find the information they’re looking for.
Here is a summary of how we do internal linking:
Image source: HubSpot
Here we focused on optimizing your content for a blog, but you should also take care of technical SEO and off-site optimization, which includes choosing websites for link building and building SaaS backlinks. You can read our checklist for optimizing your SaaS blog for SEO or our detailed guide for SEO for SaaS.
Quoleady is a SaaS blog writing company helping SaaS clients generate qualified leads with content marketing.
Here’s how we can help with your B2B SaaS copywriting:
Jump on a free call with us and let’s discuss your specific needs!
Writing a B2B SaaS copy is challenging, but we hope this article made it easier. You now know why and how to do it, what tools to use and how to optimize it. In short, your copy should:
All that’s left is for you to learn how to measure your SaaS content marketing results. If you’d rather focus on your core business and leave this to the professionals, book a free call to see how we can help you!
A SaaS copywriter writes compelling copy to inspire a reader to take action, such as signing up for a demo or purchasing a subscription plan. They need to be versed in SaaS marketing to generate leads and convert them into paying customers.
Let us know what you are looking to accomplish.
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